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Email Smarter

Why email?

Emailing has come a long way since the first system was developed in 1971. More than half of the world’s population now use it, with an astonishing 293 billion emails sent and received each day – so it’s understandable if you’re feeling a little overwhelmed when looking at your inbox!

Hotmail, Gmail, iCloud Mail, Outlook, Bigpond, Optusnet, business email accounts…the list goes on. With so many providers and platforms available these days, it can be a challenge just to get your emails set up and organised – but there are steps we can take to make life easier.

So let’s take a look at some things to consider when choosing an email account and how to set things up. We’ll also look at how we can add multiple email accounts to the one platform, making it far quicker and easier to keep your emails organised – regardless of where they come in from.

How do I choose an email account?

It might sound like a silly question, but there is actually a lot to consider when choosing an email account. 

Probably the most obvious one is the cost. There are plenty of free options available which work really well, and this is generally about as far as most people think when it comes to setting up an email account. 

Some other things to consider include whether or not the account offers spam filtering, if you’re able to keep things easily organised given the layout of the platform, if you can access the account from other platforms, and if you’re able to use the service with a custom domain and address (e.g. yourname@yourdomain.com).

What should I avoid?

Something not many users think about is the longevity of their email account. This is particularly a problem when relying on accounts which have been set up by internet service providers (ISP’s) such as Optus and Telstra etc.

When signing up for an internet service such as Optus, you may be provided with an email address for that account e.g. yourname@optusnet.com.au. If we rely on this as our primary email address, and then one day decide to change ISP’s (by switching from Optus to iiNet for example) we risk losing access to that email account – along with any emails we had associated with it.

There are ways around this of course, but it’s simpler to have a different primary email address from the outset.

How can I keep my emails organised?

As you may have gathered, a lot of people have more than one active email account and this could be for a range of reasons. Some people have a primary email address for friends and family, as well as a secondary ‘spam’ email address to use when dealing with companies, signing up for newsletters or entering competitions. Even more people have multiple personal email accounts as well as multiple business email accounts – so how do they keep everything organised?

This is where the distinction between an email provider and an email platform becomes important. When set up correctly, you can run multiple email accounts from a range of providers ‘side-by-side’ on the one platform. This allows you to view, edit, organise, create and reply to all of your emails in the one place – reducing the time you spend attending to emails significantly.

Using the Apple Mail app, for example, you can access email accounts from Gmail, Hotmail, Optusnet and a range of others simply by adding them to the platform.

This really is only just scratching the surface when it comes to email set up. If you’re unsure of where to start or have any questions when choosing and using your email service, feel free contact us for help.

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Amanda Pulford
Amanda Pulford
10:21 07 Aug 19
Professional, friendly and knowledgeable. Dan is able to understand what is needed for my system and communicate it... back to me clearly and simply. Perfect ✅read more
Evelyn Douglas
Evelyn Douglas
02:14 25 Jul 19
Dan sorted out my minor technical issues quickly and efficiently! He is friendly and approachable and seems to have a... broad knowledge of technical matters! Evelyn Douglas - Qalmaread more
Shirley Gordon
Shirley Gordon
22:41 23 Jun 19
Thanks go to Dan, he was able to resolve my mail issues. I highly recommend Dan to all those Seniors out there that... need a little extra help in understanding technology.read more
Mark Tunks
Mark Tunks
06:05 06 Jun 19
Dan from Generation Tech sorted our work stations so quickly. PCs are now all upgraded and working fast. Back up now... safe and secure Just brilliantread more
Libby Vilumsons
Libby Vilumsons
05:14 09 May 19
Fantastic quick service! Thanks for all of your help Dan!
Melissa Goodin
Melissa Goodin
06:24 15 Apr 19
Highly recommend. Great company and friendly professional service.
Maria Paterakis
Maria Paterakis
08:32 25 Feb 19
Generation Tech provides a fantastic service. I always feel supported and valued as a customer. Dan is so patient and... always willing to go the extra mile. I highly recommend Gen-Tech.read more
Lyndall Sundberg
Lyndall Sundberg
03:36 18 Feb 19
So grateful that I knew Generation Tech existed... had a tech issue that was holding things up at work and taking WAY... up too much of my time and I was not getting anywhere. Called Generation Tech and it was sorted in an hour :) Awesome service!read more
Laura Robinson
Laura Robinson
07:44 16 Feb 19
Gen Tech, helped us with our computer glitches, set us up again on the right road, with little fuss and a professional... attitude. Thank you for your insight and helping us through our computer frustrations!!!read more
Monique Carole
Monique Carole
02:04 16 Feb 19
I can highly recommend Dan at Generation Tech as a very helpful, conscientious expert in the IT field of computer and... phone connection and support. Definite 5+ star professional service!read more
Brightshadows Bosworth
Brightshadows Bosworth
10:01 15 Feb 19
Generation Tech saved me a lot of time, money and effort by sprucing up my current computers so that I didn't have to... buy new ones. It really helped our business. If you're looking for someone on the Gold Coast and beyond to service your computers, Generation Tech were friendly, on time, and great value for money.read more
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