Hotmail, Gmail, iCloud Mail, Outlook, Bigpond, Optusnet, business email accounts…the list goes on. With so many providers and platforms available these days, it can be a challenge just to get your emails set up and organised – but there are steps we can take to make life easier.
So let’s take a look at some things to consider when choosing an email account and how to set things up. We’ll also look at how we can add multiple email accounts to the one platform, making it far quicker and easier to keep your emails organised – regardless of where they come in from.
How do I choose an email account?
Probably the most obvious one is the cost. There are plenty of free options available which work really well, and this is generally about as far as most people think when it comes to setting up an email account.
Some other things to consider include whether or not the account offers spam filtering, if you’re able to keep things easily organised given the layout of the platform, if you can access the account from other platforms, and if you’re able to use the service with a custom domain and address (e.g. firstname.lastname@example.org).
What should I avoid?
Something not many users think about is the longevity of their email account. This is particularly a problem when relying on accounts which have been set up by internet service providers (ISP’s) such as Optus and Telstra etc.
When signing up for an internet service such as Optus, you may be provided with an email address for that account e.g. email@example.com. If we rely on this as our primary email address, and then one day decide to change ISP’s (by switching from Optus to iiNet for example) we risk losing access to that email account – along with any emails we had associated with it.
There are ways around this of course, but it’s simpler to have a different primary email address from the outset.
How can I keep my emails organised?
This is where the distinction between an email provider and an email platform becomes important. When set up correctly, you can run multiple email accounts from a range of providers ‘side-by-side’ on the one platform. This allows you to view, edit, organise, create and reply to all of your emails in the one place – reducing the time you spend attending to emails significantly.
Using the Apple Mail app, for example, you can access email accounts from Gmail, Hotmail, Optusnet and a range of others simply by adding them to the platform.
This really is only just scratching the surface when it comes to email set up. If you’re unsure of where to start or have any questions when choosing and using your email service, feel free contact us for help.