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Backing Up Your Data

Why backup data?

Backing up our digital data is one of those things we tend to forget about. It’s easy to take for granted just how much we rely on our computers and devices every day for both personal and business use – but if you have ever lost all of your photos, music and documents then you already know how important it is to stay a step ahead. 

Data on our phones, computers, laptops and tablets is vulnerable to loss in a number of different ways. It could happen by accidentally deleting files, by viruses and malware corrupting our devices, power surges and failures, mechanical damage to the hard drive, theft of your computer or device, fires and other natural disasters, or something as simple as spilling coffee onto the keyboard.

To get an idea of how important it is to back up your data, think about what you have stored on your computer and devices. It might be priceless family photos, sensitive documents, email correspondence, business or financial data, assignments etc. What it would mean to you personally if it was gone forever?

How can I backup my data?

To make things simple, we can split data backup into two broad categories; local backups and remote backups.
 
Local backups are done by uploading data to a hard drive or other data storage device which is in the same location as the computer or device we are backing up. To do this, we can use secondary and external hard drives, USB flash drives, servers and NAS (network attached storage) units.
 
Remote backups are done by using an internet connection to upload data to a server or multiple servers in different locations from the computer or device we are backing up. To do this we use cloud-based storage service providers such as Dropbox, Google Drive, Microsoft OneDrive and iCloud Drive.

Local or remote? Pros and Cons

When backing up locally, we have the advantage of keeping our data securely in our own hands. Backups can also be scheduled and performed automatically, provided our desired data storage device is connected and set up for the job. This makes the process incredibly easy, as we can just set and forget. On the downside, hard drives (and particularly USB flash drives) don’t last forever and are not immune to failure. For this reason, it is best to make backups of your backups – especially for critical data that you cannot afford to lose.

Remote backups are very convenient as we don’t have to physically connect anything to our computer or device. Instead, it’s all done using an internet connection. These backups can be scheduled and performed automatically, provided we have a subscription or an account with a cloud-based storage provider. When we backup to the cloud, our data is almost always encoded with a specific encryption key by the service provider. We are given access to the correct key when we sign in to our cloud storage account and provide the correct password. The downside here is that we are trusting all of our personal data with large companies that don’t always have our best interests at heart, potentially exposing our data to hackers, and there is generally a cost or subscription involved when using these service providers – so it pays to shop around!

Click here more information on cloud storage.

What's the best way to back up my data?

As crucial as it is, unfortunately there is no such thing as one perfect solution when it comes to backing up your data. Different people will obviously have different needs, but what is of most importance here is that you have access to a recent copy of your data if/when something does go wrong. This means having a system in place and making sure you perform your backups regularly.

If you choose to rely on local backups only and keep those backups in the same location as your computer or device, it is worth considering what would happen in the unfortunate event of a fire or flood. Likewise, if you choose to rely solely on remote backups, it is worth considering who exactly you’re trusting your private data with and how vulnerable their systems are to hackers.

For these reasons alone, it is best practice to use a mix of both local and remote backup solutions that works for your needs. It is not uncommon for some users to regularly backup their smartphones and tablets to their computer as well as the cloud, then backup their computer to 2 different external hard drives, while backing up especially critical data to a couple of USB flash drives and to the cloud as well. This might sound like overkill, but with these contingencies in place they can be sure that their data is both safe and recoverable – not if but when they need it.

If you’re unsure of where to start or have any questions about the best backup solution for your needs, feel free contact us for help.

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Generation Tech
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Amanda Pulford
Amanda Pulford
10:21 07 Aug 19
Professional, friendly and knowledgeable. Dan is able to understand what is needed for my system and communicate it... back to me clearly and simply. Perfect ✅read more
Evelyn Douglas
Evelyn Douglas
02:14 25 Jul 19
Dan sorted out my minor technical issues quickly and efficiently! He is friendly and approachable and seems to have a... broad knowledge of technical matters! Evelyn Douglas - Qalmaread more
Shirley Gordon
Shirley Gordon
22:41 23 Jun 19
Thanks go to Dan, he was able to resolve my mail issues. I highly recommend Dan to all those Seniors out there that... need a little extra help in understanding technology.read more
Mark Tunks
Mark Tunks
06:05 06 Jun 19
Dan from Generation Tech sorted our work stations so quickly. PCs are now all upgraded and working fast. Back up now... safe and secure Just brilliantread more
Libby Vilumsons
Libby Vilumsons
05:14 09 May 19
Fantastic quick service! Thanks for all of your help Dan!
Melissa Goodin
Melissa Goodin
06:24 15 Apr 19
Highly recommend. Great company and friendly professional service.
Maria Paterakis
Maria Paterakis
08:32 25 Feb 19
Generation Tech provides a fantastic service. I always feel supported and valued as a customer. Dan is so patient and... always willing to go the extra mile. I highly recommend Gen-Tech.read more
Lyndall Sundberg
Lyndall Sundberg
03:36 18 Feb 19
So grateful that I knew Generation Tech existed... had a tech issue that was holding things up at work and taking WAY... up too much of my time and I was not getting anywhere. Called Generation Tech and it was sorted in an hour :) Awesome service!read more
Laura Robinson
Laura Robinson
07:44 16 Feb 19
Gen Tech, helped us with our computer glitches, set us up again on the right road, with little fuss and a professional... attitude. Thank you for your insight and helping us through our computer frustrations!!!read more
Monique Carole
Monique Carole
02:04 16 Feb 19
I can highly recommend Dan at Generation Tech as a very helpful, conscientious expert in the IT field of computer and... phone connection and support. Definite 5+ star professional service!read more
Brightshadows Bosworth
Brightshadows Bosworth
10:01 15 Feb 19
Generation Tech saved me a lot of time, money and effort by sprucing up my current computers so that I didn't have to... buy new ones. It really helped our business. If you're looking for someone on the Gold Coast and beyond to service your computers, Generation Tech were friendly, on time, and great value for money.read more
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